Event Dates: July 31 – August 2, 2026 Location: Sheraton Toronto Airport Hotel and Conference Centre, Toronto, ON, Canada Organizer: EarpFest Inc.

GENERAL
EarpFest is a fan-run convention organized by EarpFest Inc., dedicated to celebrating the Wynonna Earp fandom. By registering for EarpFest, you agree to abide by these Terms and Conditions, which are governed by the laws of Ontario and the federal laws of Canada.

TICKETING AND ATTENDANCE
All ticket sales are final. Refunds are not available except as required under Ontario’s Consumer Protection Act.

Ticket transfers are permitted with prior written notice to EarpFest Inc. Transfers without notice may be denied at registration.

Third-party ticket sales are discouraged and done at the buyer’s and seller’s own risk. EarpFest Inc. assumes no liability for unauthorized resales.

Upgrades to higher-tier passes may be available on-site, subject to availability and payable in Canadian dollars.

E-tickets must be presented at registration (printed or digital) to receive your badge and wristband.

Children under 12 may attend free with a paid adult ticket. A Baby Carrot pass must be reserved in advance. Proof of age may be required.

Carer passes are available for attendees with accessibility needs. Carers may accompany attendees but cannot purchase extras.

Extras (autographs, selfies, photo ops, meet & greets) require a valid weekend pass and are for personal use only.

ACCESSIBILITY
EarpFest Inc. is committed to accessibility in accordance with the Accessibility for Ontarians with Disabilities Act (AODA). Please contact us at earpfest@outlook.com for accommodations. Venue-specific accessibility inquiries should be directed to the Sheraton Toronto Airport Hotel and Conference Centre.

CANCELLATIONS AND REFUNDS
If the event is cancelled due to circumstances beyond our control, EarpFest Inc. will refund ticket purchases in accordance with Ontario law but is not responsible for third-party costs (e.g., travel, accommodation).

Guest appearances are subject to change. If a guest cancels, any purchased extras (photo ops, autographs, meet & greets) will be automatically transferred to a comparable appearing guest.

Weekend passes and specialty event tickets remain non-refundable regardless of guest changes.

CONDUCT
EarpFest Inc. promotes a safe, inclusive, and respectful environment. Harassment or discrimination of any kind will not be tolerated.

Violations may result in removal from the event without refund.

Local authorities may be contacted in cases of serious misconduct.

Alcohol will be served only to attendees 19+ with valid government-issued ID.

Illegal substances are strictly prohibited.

FILMING, RECORDING, AND PHOTOGRAPHY
Unauthorized recording or live streaming is prohibited.

Attendees consent to being photographed or recorded for promotional use by EarpFest Inc.

Respect others’ privacy when taking personal photos.

COSTUMES, PROPS, AND WEAPONRY
All cosplay props must be non-functional and safe.

Real weapons, including airsoft and BB guns, are strictly prohibited.

Props must be inspected and tagged at registration. Non-compliant items must be removed from the venue.

AUTOGRAPHS AND SELFIES
Available for purchase before and during the event.

Guests may refuse autographs or selfies at their discretion.

Unauthorized recordings in autograph/selfie areas are prohibited.

PHOTO OPS
Photo ops require a valid pass and ticket.

Group photo rules and print options will be clearly outlined at registration.

Guests may refuse poses that are uncomfortable or unsafe.

MEET & GREETS, WORKSHOPS, AND SPECIALTY EVENTS
Require separate tickets and a valid pass.

Conduct rules apply.

Unauthorized recordings and autograph/selfie requests during these events are prohibited.

FINAL NOTES
EarpFest Inc. reserves the right to amend these Terms and Conditions without notice. The version in effect at the time of the event will apply. For questions, contact us at earpfest@outlook.com or via our social media channels.